Add and Display File Comments
Mac Tip #393, 15 July 2009
Maureen added a comment to this MacTip: Show Information in Finder List View:
How do you get the comments into the comment column?? I want to be able to sort by comments, but I can’t figure out where I type the text to show up in the comment column
She was talking, of course, about the Comments column in the Finder List and CoverFlow views.
The Comments column is not displayed by default. Even if it is displayed though, it’s not obvious how to add a Comment to a file.
Metadata is information about a file. For example, I may have a movie of my mum with the cat and the dog. I may also have other movies of my mum, and other movies of cats and dogs.
I could add keywords such as
dog, to each file so that when I’m looking at them all in a list in the Finder it’s easy to identify any particular movie.
To be able to sort them, of course, I’d have to be careful to always use the same sequence if there are multiple keywords for a file.
How to display the Comments fieldThe Comments column is not displayed in Finder windows by default, so you have to choose to display it. It will only be visible in
Listview or in
To display the
- Open a Finder window.
- Set the Finder window to either
Show View Optionsfrom the
View Optionswindow appears.
- Check the box beside
Show Columnssection. The
Commentscolumn is added to the Finder window.
- Close the
How to add Comments
This metadata is also used by Spotlight to help find files you need. That’s why you add your metadata to the
Spotlight Comments field in the
Get Info window:
- Select a file in the Finder.
Get Infofrom the
Get Infoinspector window opens.
- If necessary, click the disclosure triangle beside the
Spotlight Commentsarea to reveal the text entry area.
- Type your keywords or other metadata into the
- Close the
Get Infowindow. The metadata you entered into the
Spotlight Commentsfield is now displayed in the
Commentscolumn of a Finder
Watch the video
Remember to watch the video:
Note: the next Tip will show how this metadata affects Spotlight searches.
Have you added metadata to a file through the Spotlight Comments area in the Get Info window? How has that worked for you?
Add your comments below.